Key Responsibilities
Organisation Design
• Support organisation design initiatives (e.g., spans and layers analysis, role clarity, team structure options) and update document changes (e.g., org charts, job inventory, job description review, etc.).
• Conduct job evaluation using agreed methodology (i.e., WTW Global Grading System) and recommend job grades aligned to job architecture and internal or external benchmarks.
• Maintain job family taxonomy and career paths (where applicable) to ensure consistency and accuracy across functions.
• Administer governance controls for job creation, changes, and exceptions, and ensure compliance with standards and audit readiness.
Workforce Planning, Budgeting and Analytics
• Assist in the annual workforce planning cycles, including but not limited to manpower forecasting, headcount reports, manpower dashboard, etc.
• Conduct basic HR data quality checks to ensure accuracy and flag discrepancies.
• Prepare and reconcile headcount and personnel cost budget, track variances and flag discrepancies.
• Maintain workforce planning models (e.g., demand/supply gap analysis, attrition/hiring run rates, etc.) and produce dashboards for monthly HR management meeting.
• Produce monthly/quarterly reporting, including insights on productivity, cost-to-serve, and organisational effectiveness metrics.
Governance and Support
• Operate within the organisation design governance framework and maintain audit trail.
• Ensure adherence to internal policies, local regulatory requirements, and Group harmonisation standards.
• Assist in the logistics for OD&WP related meetings, prepare documentation and meeting minutes with follow up actions.
• Assist in projects and deliverables for HR initiatives.
• Liaise with departments to gather organisation structure and manpower planning inputs (where required).
• Provide support for queries related to organisation charts, job documentation, and headcount reporting.
Key Requirements
• Bachelor’s and/or Master’s degree in HR, Business, Analytics, Industrial/Organisational Psychology, or related fields.
• At least 3 years of experience in HR (COE, Rewards/Compensation, Org Design), Workforce Planning, or HR Analytics.
• Hands-on experience in headcount budgeting, organisational structure maintenance, data and reporting.
• Exposure to governance and change processes (e.g., approvals, audits, documentation) would be advantageous.
Technical Skills
• Sound in workforce planning (demand/supply, attrition/hire run-rate, capacity planning, etc.).
• Sound in personnel cost analysis (budget, forecast, variance analysis, etc.).
• Sound in job evaluation and grading methodology and org design basics (spans/layers, role, etc.).
• Proficient in Microsoft Office (365, Excel, PowerPoint and Word) and other productivity tools.
• Proficient in HRIS (e.g., Oracle HCM).
Soft Skills
• Strong accountability and takes ownership.
• Strong analytical skills, able to translate analytics into insights and recommendations.
• Strong written and verbal communication.
• Strong stakeholder management.
• A team player.
• Strong governance and compliance orientation.