[AIT] PMO / Project Admin (MAX 4157)

Job Details

Role:

PMO/Project Admin

Job Level:

☐L1 – 1 to 2 years

☒L2 – 3 to 5 years

☐L3 – 6 to 9 years

☐L4 – > 10 years

Responsibilities:

• Manage end-to-end asset inventory from forecasting, procurement, allocation and reclamation.

• Responsible for continuous review and improvement of the on and off-boarding process for greater effectiveness and efficiency.

• Accountable and responsible for administrative tasks related to on-boarding and off-boarding such as,

• Joiner documentation and tracking o Asset allocation and tracking

• Leaver documentation and tracking

• Monitoring of issuance and revocation of access pass, laptops, LAN IDs and application access

• Generate periodic and ad-hoc reports related to the on and off-boarding process

• Liaise with hiring managers and other PMOs for logistics related the on and off-boarding process

• Responsible for fixed asset tracking tasks such as change in asset ownership, cost centre and fixed asset inventory stock take.

• Collaborate with the Strategic Sourcing and Procurement team to raise purchase requests for business cards, stationary, aircon and other property related issues.

• Manage and support floor logistics such as office equipment, stationary, documentation destruction, sorting of mail, courier services and approvals for division head.

Requirements:

Education:

• Bachelor’s degree in IT or related field

• At least 3 years’ relevant experience preferably in an IT industry or IT PMO role

Essential:

• Have knowledge and experience in IT department or Projects related roles to understand IT Projects process.

• Structured admin work tracking and management as resource will typically be assigned to work on specific projects and is expected to support the Application delivery documentations and department Procurement/ Contracts documents.

• You are expected to ensure your work are adequately documented and tracked.

• You will be expected to work with the departments heads and other teams to manage project management admin items within required for the IT Departments

Key Domain/ Technical Skills:

(Indicate up to 3 areas)

• IT PMO or IT related experience

• Microsoft software knowledge – Excel, PowerPoint and Word

• Project management and Procurement process knowledge