Executive, Group Administration - Mailroom (1-year Contract)

Location Singapore
Discipline: Business Operations
Job type: Permanent
Contact email: career@bcg-rise.com
Job ref: 268451
Published: 3 months ago

Company: CapitaLand Limited

Responsibilities

  • Involved in mailroom operations including ensuring the prompt & accurate distribution of incoming mail packages & franking/posting/courier of outgoing mails and all other activities related to mail operations e.g. recording, sorting, coordinating with vendors and staff.

  • Perform all dispatch duties including external dispatch from time to time

  • Assist in subscription coordination and delivery of local & foreign newspapers, periodicals, magazines etc.

  • Coordinate tender & RFQ processes; receive & record tender documents; arrange for admin rep in tender opening

  • Assist to negotiate for best rates, review/award contracts for mail handling such as Fedex, DHL, local courier services etc

  • Record incoming mails & inform recipient to collect daily

  • Process related invoices & cost charging

  • Mailroom budget and expenses tracking and monitoring; maintain cost efficiency

  • Raising of PRs / PVs / approval papers when required

  • Running reports for analysis; budget monitoring; process reviews & control etc.

  • Support different corporate offices / multiple site mailroom as and when required

  • Assist in Access card programming and processing

  • Any other ad-hoc duties as and when required


Requirements

  • Minimum Diploma or equivalent

  • At least 2 years of experience, preferably in mailroom functions and admin support

  • Meticulous, well-organised and able to communicate with the team

  • Self-motivated with strong follow-up skills.

  • A good team player and willingness to learn

  • Good communication and strong follow up skills.

  • Proficient in Microsoft Office (Excel, Word and Outlook)