(CapitaLand) Executive, Group Administration - Mailroom (1-year Contract)

Location: Singapore
Discipline: Business Operations
Job type: Permanent
Contact email: career@bcg-rise.com
Job ref: 268451
Published: over 1 year ago
Company: CapitaLand Limited

Responsibilities

  • Involved in mailroom operations including ensuring the prompt & accurate distribution of incoming mail packages & franking/posting/courier of outgoing mails and all other activities related to mail operations e.g. recording, sorting, coordinating with vendors and staff.
  • Perform all dispatch duties including external dispatch from time to time
  • Assist in subscription coordination and delivery of local & foreign newspapers, periodicals, magazines etc.
  • Coordinate tender & RFQ processes; receive & record tender documents; arrange for admin rep in tender opening
  • Assist to negotiate for best rates, review/award contracts for mail handling such as Fedex, DHL, local courier services etc
  • Record incoming mails & inform recipient to collect daily
  • Process related invoices & cost charging
  • Mailroom budget and expenses tracking and monitoring; maintain cost efficiency
  • Raising of PRs / PVs / approval papers when required
  • Running reports for analysis; budget monitoring; process reviews & control etc.
  • Support different corporate offices / multiple site mailroom as and when required
  • Assist in Access card programming and processing
  • Any other ad-hoc duties as and when required

Requirements
  • Minimum Diploma or equivalent
  • At least 2 years of experience, preferably in mailroom functions and admin support
  • Meticulous, well-organised and able to communicate with the team
  • Self-motivated with strong follow-up skills.
  • A good team player and willingness to learn
  • Good communication and strong follow up skills.
  • Proficient in Microsoft Office (Excel, Word and Outlook)