Company: CapitaLand Limited
Responsibilities
Involved in mailroom operations including ensuring the prompt & accurate distribution of incoming mail packages & franking/posting/courier of outgoing mails and all other activities related to mail operations e.g. recording, sorting, coordinating with vendors and staff.
Perform all dispatch duties including external dispatch from time to time
Assist in subscription coordination and delivery of local & foreign newspapers, periodicals, magazines etc.
Coordinate tender & RFQ processes; receive & record tender documents; arrange for admin rep in tender opening
Assist to negotiate for best rates, review/award contracts for mail handling such as Fedex, DHL, local courier services etc
Record incoming mails & inform recipient to collect daily
Process related invoices & cost charging
Mailroom budget and expenses tracking and monitoring; maintain cost efficiency
Raising of PRs / PVs / approval papers when required
Running reports for analysis; budget monitoring; process reviews & control etc.
Support different corporate offices / multiple site mailroom as and when required
Assist in Access card programming and processing
Any other ad-hoc duties as and when required
Requirements
Minimum Diploma or equivalent
At least 2 years of experience, preferably in mailroom functions and admin support
Meticulous, well-organised and able to communicate with the team
Self-motivated with strong follow-up skills.
A good team player and willingness to learn
Good communication and strong follow up skills.
Proficient in Microsoft Office (Excel, Word and Outlook)